Workday

Why Workday?

This transition will allow FAMU to:

• Scale for Future Growth: By reducing manual processes, eliminating paper transactions, and enabling data-driven decisions.
• Increase Efficiency: By refocusing resources from administrative tasks to strategic initiatives and maximizing automation.
• Lower Costs: By reducing the cost of ownership and streamlining our technology landscape.
• Enhance Data Access: Providing comprehensive, integrated, real-time information for better decision-making.
• Improve User Experience: Offering a consistent, intuitive, and world-class experience for all users.
• Increase Agility: Allowing us to adapt quickly to organizational, process, and reporting changes.

How Will FAMU Use Workday?

Workday will support FAMU through two key modules:

Workday Human Capital Management (HCM)
Managing staffing, absence, benefits, compensation, and payroll, while empowering employees with self-service capabilities.

Workday Financial Management
Delivering core financial processes including accounting, reporting, supplier accounts, and banking. This will equip managers and leadership with crucial data for business decisions.

Who is Involved?

This is a collaborative effort involving subject matter experts across FAMU and Workday specialists. A network of change agents within different schools and colleges will also provide support during and after the go-live.

What Workday means for you

For Employees

Workday will provide you with:

• Self-Service Capabilities: Easily manage your personal information (address, direct deposit, tax withholdings), request time off, and access pay stubs.
• Consistent Experience: Enjoy a user-friendly and consistent interface.
• Access to Information: Have comprehensive and integrated real-time information at your fingertips.
• Streamlined Processes: Experience end-to-end processes within a single platform, saving you time on administrative tasks.
• Single Sign-On: Access Workday with your existing FAMU credentials.

You will be able to perform the following tasks in Workday:

• Time tracking (if applicable)
• Requesting time off
• Benefits management
• Updating personal and contact information
• Managing direct deposit
• Accessing pay stubs

For Managers

Workday will enable you to:

• Access Team Information: Quickly view and manage your direct reports' information through "My Team Management."
• Approve Requests: Efficiently approve time entries and time off requests.
• Access Reports: View relevant reports to help manage your team.
• Manage Team Changes: Initiate job changes such as promotions, separations, and transfers.
• Access Talent Data: Utilize time-to-fill reports for open positions.

Within Workday, you will have access to Manager Self-Service functions, including:

• Viewing direct report information
• Approving time entries and time off requests
• Viewing reports

And much more!

Your Role in the Transition

• We encourage you to share information about Workday with your teams and incorporate talking points into your team meetings.
• Please provide feedback to our change agent network to ensure all employees receive the necessary support.

Timeline & Training

 

April 2025
Initial communications about Workday benefits, key dates, resources, and training information begin.

May 2025
Continued updates on the go-live journey and guidance on preparing for Workday (e.g., login procedures, core process information).

June 2025
Introductory information shared regarding key self-service functionalities and new responsibilities.

Early July 2025
Training tools and resources become available.

December 19, 2025
Workday Go-Live!

Weeks Leading Up to Go-Live
Training sessions will be held. More details on dates and times will be shared in a future communication.

Post Go-Live
Continued support, FAQs, and best practices will be provided.

Information regarding training sessions will be communicated in the weeks leading up to the go-live date. Stay tuned for details on dates and times! Training resources will also be available online in early July 2025.