Committees

 

 

Standing Committees

Members of each standing committee shall be appointed by the Board Chair to serve for a term of two (2) years. Unless specifically delegated and except as otherwise provided in these Operating Procedures, authority to act on all matters is reserved to the Board, and the duty of each standing committee shall only be to consider and make recommendations to the Board upon matters referred to it.

Academic and Student Affairs Committee

  • Chair: Washington
  • Vice-Chair: Harper
  • Cavazos
  • Dubose
  • Lawrence
  • Reed
  • Whigham

The Academic and Student Affairs Committee shall be responsible for oversight of educational policies and programs, and policies relating to student affairs, including athletics. It shall review and consider policies relating to new and existing degree programs, instruction, research, and continuing education, conditions affecting recruitment and retention of faculty members, including tenure, academic freedom and academic responsibility, codes of conduct and appropriate penalties for violations of University regulations pertaining to academic dishonesty, student admissions, student conduct, student life, extracurricular activities, student health, career resources, and student financial affairs. It shall make recommendations to the Board on these and other matters referred to it by the Board. It shall make reports to the Board.

Audit and Compliance Committee

  • Chair: Reed
  • Vice-Chair: Perry
  • Cavazos
  • Dubose
  • Whigham

The Audit and Compliance Committee shall be responsible for reviewing and recommending to the Board policies affecting internal controls, accountability, and audit. The Audit and Compliance Committee shall have access to internal and external auditors to assess their performance, the scope of audit activities and the adequacy of the system of internal accounting controls to ensure compliance with state and federal laws, regulations and requirements. Internal auditors shall report to the President for administrative support and shall report to the Board as to the process and content of their internal audit reports. The committee shall make reports to the Board. The committee's responsibilities shall include, but not be limited to:

  1. Reviewing internal audits of the University;
  2. Reviewing external audits performed by the State Office of Auditor General and other independent auditors, together with the University's responses and corrective actions;
  3. Advising the Board on all aspects of internal and external audit and the adequacy of accounting procedures, systems, controls, and financial reporting in accordance with laws and regulations of the state;
  4. Reviewing compliance reports of the University of all laws and regulations pertaining to matters such as research, environment, occupational health and safety, fiscal affairs, including the system of reporting established by the University; and
  5. Recommending changes to the Audit Charter.

 

Budget/Finance and Facilities Planning Committee

  • Chair: Moore
  • Vice Chair: Perry
  • Cliatt
  • Dortch
  • Lawson
  • Reed
  • Stone

The Budget/Finance and Facilities Planning Committee shall be responsible for oversight of all policies relating to the financial affairs of the University, and overseeing the University's physical assets (e.g. land, buildings, infrastructure and equipment). It shall review and consider the annual budget and requests for appropriation of funds for the University as prepared by the President, policies relating to the external financing of projects, and the schedule of tuition, fees, and other student charges, and make recommendations to the Board on these and other matters referred to it by the Board. This Committee also shall monitor the University's financial operations, debt level, and investment performance, if any. It shall make reports to the Board. The Committee's responsibilities shall also include, but not be limited to:

  1. Reviewing proposed additions of and accepting new facilities, and reviewing proposed additions and renovations of existing facilities, after having evaluated appropriate utilization of existing available space and taking into consideration master plans, infrastructure, traffic, parking, appropriate land use and the effect upon overall University operations, both to include facilities of direct support organizations (DSOs), and other affiliated corporations of the University;
  2. Reviewing annually the Capital Improvement Program list for funding by the Legislature, including the PECO list, and the Capital Improvement Program for all other projects;
  3. Recommending appropriate action with regard to real property acquisition, sale, or lease;
  4. Recommending the naming of facilities;
  5. Reviewing and approving the Campus Master Plan; and
  6. Reviewing and approving debt financing for property.

 

Governance Committee

  • Chair: Dortch
  • Vice Chair: Moore
  • Dubose
  • Perry
  • Stone
  • Washington
  • Whigham

The Governance Committee is responsible for reviewing and making recommendations to the Board on various Board functions. The Committee's responsibilities shall include, but not be limited to:

  1. Approving annually the charters for standing Board committees;
  2. Reviewing periodically Board Operating Procedures;
  3. Initiating Board training when appropriate;
  4. Evaluating the Board's performance;
  5. Evaluating the President's performance;
  6. Periodically reviewing Board of Trustees' governance;
  7. Overseeing University collective bargaining agreements;
  8. Recommending Board regulations pertaining to the employees of the University and overseeing public and governmental relations; and
  9. Providing oversight concerning these matters and make reports to the Board as appropriate.

 

Strategic Planning and Performance Measures Committee

  • Chair: Harper
  • Vice-Chair: Washington
  • Cavazos
  • Cliatt
  • Moore
  • Reed
  • Stone

The Strategic Planning and Performance Measures Committee is responsible for making recommendations to the Board regarding strategic planning, performance metrics, measures, and performance based funding initiatives. The Committee's responsibilities shall include, but not be limited to:

  1. Reviewing the University's strategic plan, and making proposed revisions when appropriate;
  2. Making recommendations to the Board regarding the implementation of the strategic plan;
  3. Assessing the progress made in achieving strategic goals and objectives;
  4. Reviewing the Board of Governors ten performance-based funding metrics, including the University-specific metric chosen by the Board of Governors and the University-specific metric chosen by the Board of Trustees;
  5. Assessing the University's performance funding initiatives and metric scores to ensure that the University is striving to excel and improve on key metrics; and
  6. Making additional recommendations and reports to the Board as appropriate.

 


Special Committtees

The Board Chair may establish such Special Committees as deemed necessary for the orderly conduct of the business of the Board. Special Committees shall have powers and duties and period of service as the Chair may determine; however, no Special Committee shall be created to act upon matters within the purview of a standing committee.

Athletics Commttee

  • Chair: Lawson
  • Cavazos
  • Cliatt
  • Dortch
  • Lawrence
  • Whigham
College of Law Committee
  • Chair: Perry
  • Harper
  • Lawrence

Direct Support Organizations Committee 

The Direct Support Organization (DSO) Committee shall primarily serve as the advisory body to the President related to the areas of direct support organizations, media and communications, and anti-hazing.  It shall review and consider regulations, policies and procedures, and shall make recommendations to the Board concerning these areas and other matters referred to it by the Board.  It shall further provide oversight concerning these matters and make reports to the Board as appropriate. 

  • Chair: Dortch
  • Vice-Chair:Lawrence
  • Harper
  • Lawson
  • Stone

DSO Internal Management Memorandum