Resource Optimization Phases
Awareness and Engagement
Objective:
Establish the foundation for the initiative by informing and engaging administrative personnel.
Activities:
- Host informational sessions to share the project’s purpose, goals, and timeline with stakeholders.
- Collect input from administrative staff on perceived challenges and opportunities for resource optimization.
- Build awareness of how the initiative aligns with FAMU’s strategic priorities.
December 2024
Assessment and Analysis - Administrative
Objective:
Conduct a comprehensive review of administrative organizational resources and structures
Activities:
- Assessment of Resources (human, fiscal, skills, capacity)
- Review of Administrative Structure and Budget Allocations
- Strategic Alignment and Cost Reductions
December 2024 - April 2025
Assessment and Analysis - Academic
Objective:
Conduct a comprehensive review of academic organizational resources and structures
Activities:
- Assessment of Resources (faculty, academic staff, capacity)
- Review of Administrative Structure and Budget Allocations
- Strategic Alignment and Cost Reductions
May 2025 - August 2025
Strategic Alignment and Prioritization
Objective:
Align resources with strategic priorities and establish a roadmap for implementation.
Activities:
- Finalize recommendations to realign administrative structures and budgets with strategic goals.
- Identify high-impact opportunities for resource reallocation to enhance efficiency and effectiveness.
- Collaborate with stakeholders to prioritize recommendations for immediate and long-term implementation.
Reporting and Implementation Planning
Objective:
Deliver actionable insights and a roadmap to guide resource optimization efforts.
Activities:
- Prepare and present a comprehensive final report summarizing findings, recommendations, and next steps.
- Develop an implementation plan with timelines, responsibilities, and metrics for success.
- Begin preparations for executing recommendations, including identifying resources and support needs.
Implementation and Continuous Improvement
Objective:
Execute the recommendations from the Resource Optimization Initiative and establish a framework for ongoing evaluation and refinement.
Activities:
- Implement prioritized recommendations across organizational structures, budgets, and resource allocations.
- Monitor progress using defined metrics to measure the impact on operational efficiency, academic excellence, and financial stability.
- Provide training and support to ensure smooth transitions and adoption of changes.
- Establish a feedback loop for continuous improvement, allowing for adjustments as new challenges and opportunities arise.
