Changes to recorded grades can be made;
· When it is determined that a grade was recorded in error. Instructors wishing to correct the error will complete the ‘Grade Change and Academic Record Update Form’ describing how the error was made and obtain the signature of the respective department chair. Completed Change of Grade forms must be approved by the appropriate academic dean and forwarded to the Office of the University Registrar.
· When removing incomplete (I) and “Passing, Not Proficient” (PN) grades. After a student has completed outstanding work in the course, the instructor completes a ‘Grade Change and Academic Record Update Form’ detailing the completed outstanding work and obtains the signature of his/her department chair and dean. The completed form must be submitted by the end of the next term in which the student is enrolled. If the incomplete grade is not changed by the instructor, it will convert to an "F”. This process is automated in PeopleSoft to avoid human error; system runs are executed at the end of each semester after grades are posted.
· As a result of a student’s successful appeal of a grade. Each college, school and/or academic unit within the University has established internal procedures for addressing student grievances pertaining to grade appeals. Academic appeal procedures are available in the Office of the Dean of the respective college/ school or in the office of the appropriate officer in charge of an academic unit and in the Student Handbook. All grade changes resulting from a grade appeal must be recorded on a completed Change of Grade form with a description of the appeal approved by the appropriate academic dean and forwarded to the Office of the University Registrar.