Budget Office

The mission of the Florida Agricultural and Mechanical University Budget Office is to provide accurate information to facilitate effective decision-making that aligns with the strategic initiatives of the University, as well as manage, plan, monitor and execute the University’s budget.


The Budget Office, which reports to the chief financial officer/vice president for finance and administration, also ensures that funds are allocated in accordance with legislative mandates and regulations.

Our Responsibilities

  • Develop an annual plan for the allocation of all University resources as approved by the president.
  • Assist in preparing the annual legislative budget request pursuant to the Board of Governors guidelines, the Board of Trustees' priorities and the strategic priorities established by the president and leadership team.
  • Review and analyze budget transfers to ensure compliance with University, federal and state guidelines.
  • Prepare various reports that are submitted to the Board of Governors, the Board of Trustees, the University Budget and Planning Council, and other agencies related to the University’s budget.
  • Serve as staff to the University Budget and Planning Council.
  • Monitor the budget, revenue and expenditures.
  • Maintain Education and General (E&G) and Non-E&G – rate and salary budgets.
  • Meet quarterly with fiscal representatives to review revenues and expenditures and discuss other fiscal issues.

 

Budget Process

The budget process establishes a base allocation level for each of the divisions (mainly salaries and benefits) and involves two levels.

  • Level 1: An allocation is requested from the respective divisions. This is to ensure a reasonable allocation can be made that ensures equitable distribution of resources within the financial constraints of the University.
  • Level 2: An allocation is made back to the head of the division (usually to the vice president). The division head is then responsible for establishing an allocation mechanism and monitoring the plan for resources entrusted to them.

 

Budget Principles

  • Support the chosen directions and priorities of the University, via the president.
  • Provide certainty of allocation within the realities of funding.
  • Be fair based on the direction and priorities of the University.
  • Use minimum resources to administer the allocation process.
  • Decentralize decision-making to the respective vice president and ultimately the president.
  • Provide an easy method of ensuring funds are allocated as determined.

 

Non-Educational & General Fund Entities

Administration > Budget Office > Non-E&G Budget Entities

Get more information about revenue sources for certain budget entities, including student activity, athletics and concessions. Please see below:

  • BOG and Legislative Budget Policies
    Beginning in 2002-03, the operating budgets for these units are approved by FAMU’s Board of Trustees. Universities establish budget authority as needed, provided they have sufficient revenue to cover projected expenditures. These budgets are not appropriated.

  • Auxiliary Enterprises
    This budget entity includes the Auxiliary Trust Fund, Parking and Housing Trust Funds, and the Debt Service Trust Funds. Revenues are generated primarily from sales to students, faculty and staff, university departments and others.

    There is an overhead assessment charged to each auxiliary unit for the University’s indirect costs. The assessment represents the costs borne by central administrative units (such as Human Resources, Purchasing or the Controller’s Office) in support of the auxiliary activities. This assessment is 6% of each entity’s actual expenditures.

  • Contracts and Grants
    Revenues are generated from federal, state and local government contracts and grants. The budget submitted to the Board of Governors is for the budget entity as a whole and does not provide details by department. The Developmental Research School is also classified here.

  • Student Activity
    The primary revenue source is Student Government funds collected via the activity and service fee.

  • Athletics
    Revenues are generated primarily from ticket sales, conference revenue sharing, game guarantees and advertising. Most of the revenue is related to football. The students’ per-credit-hour athletic fee also goes into this budget entity.

  • Concessions
    Revenue comes from contract commissions from vendors who provide vending machines on campus. Expenditures are primarily for items related to entertainment and programs in furtherance of University business.

  • Financial Aid
    This budget includes scholarship funds and grants.

  • Note:Per Board of Governors standard practice, the budget in these entities is requested for this year’s cash basis activity plus the previous year’s ending encumbrances. Budgets may include more than one year’s activity: last year’s encumbrances paid in this year plus this year’s cash expenditures.

 

Contact Info

We strive to maintain clarity in all we do. Get information about our policies, reports and forms and feel free to reach out with any questions.

G-9 Foote-Hilyer Administration Center
Tallahassee, FL 32307

850-599-3270
850-599-3801 (fax)

Hours of Operation
Monday - Friday
8 a.m.-5 p.m.

Looking for a specific contact? Visit our staff page.