Review and approval of sponsored project expenditures requests are a crucial process in the administration of sponsored programs. Allowable expenditures are generally clearly outlined in the agency program announcement, terms and conditions and must comply with 2 CFR Part Uniform Guidance (UG). The allowable costs should be in accordance with the award and contract agreement, purpose of the sponsored project and scope of work in the proposal. If an expense does not meet the criteria below, it is not eligible for inclusion in the indirect cost rate, regardless of the purpose. These costs must be identified and considered unallowable by the Principal Investigator and the Office of Sponsored Programs (OSP). Costs must be in accordance with the approved budget and meet the three general tests for allowability of costs:
Non-Payroll charges are equipment, goods, and services consisting of: consultant services, material supplies, expenses, publications, scholarships, stipends, subcontractors, travel, and tuition costs charged to a sponsored project. All expenditure requests from sponsored projects have to be reviewed and approved by the OSP, prior to their referral to the processing area. The average turnaround period is three business days for review, approval/denial and referral of documents to appropriate area.
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