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Admissions
1700 Lee Hall Drive
Foote-Hilyer Administration Center G9
Tallahassee, FL 32307
 
 

UNDERGRADUATE UNIVERSITY ADMISSIONS COMMITTEE (UUAC)

Policies and Procedures

1.0.       PURPOSE
The purpose of the Undergraduate University Admissions Committee (UUAC) is to review annually the undergraduate admissions policy for first time in college freshman and transfer applicants who meet the regular admissions criteria and profile assessors(students who have not met minimal admission standards as defined in item 7.0); recommend applicants for admission as exceptions by utilizing according to Florida A&M University Regulations 6C.002; and consider undergraduate applicants for admission appeal (as appropriate); to ensure that recommendations and/or decisions of the Committee embody appropriate attention to quality assurance and are consistent with the University’s Strategic Plan and other relevant goals and objectives.
All undergraduate applicants who have less than 60 semester transfer hours and are denied admission may appeal to the UUAC through the Office of Undergraduate Admissions. Undergraduate students with at least 60 hours of transfer credit who are applying for admission to a program with limited access admission may appeal directly to the chair/ director of the academic department/program.
2.0.       AUTHORITY/SOURCE
Board of Governors Regulation Chapter 6C.6001 – General Admission
Board of Governors Regulation Chapter 6C.6002 – Undergraduate Admission of First-Time Degree Seeking Freshmen
Florida Agricultural and Mechanical University Board of Trustees Admissions Regulation 2.015 - Admissions

3.0.       POLICY
3.1. To review regular and Profile Assessors admissions criteria deemed appropriate to evaluate undergraduate applicant’s credentials.           
3.2.The UUAC shall review the admissions standards, policies, and procedures ofthe University on an annual basis or as needed.  This review will ensure that these standards policies and procedures will enhance the University’s ability to achieve its strategic goals and specific objectives. To develop, monitor and review policies, procedures and strategies with respect to all aspects of undergraduate admission and articulation and make recommendations on admission and articulation these to the President, the Provost, the Vice President for Student Affairs and Academic Council of Deans as appropriate;
3.3.The UUAC shall recommend to the Provost, the Vice President for Student Affairs and the Provost’s Academic Council of Deans, admissions policies for all undergraduate programs which include limited access programs.
3.4. The UUAC shall review and make recommendations on the size and composition of the student body for all undergraduates (new and returning).
4.0.      TERMS OF REFERENCE
 
4.1. Members of the UUAC are selected by the President or designee, the Provost and Vice President for Academic Affairs, the Vice President for Student Affairs and the Director of Undergraduate Admissions. The UUAC is composed of faculty and University staff with a ratio of six faculty, two staff members, and one student. Committee members serve for a 3-year appointment on a rotating basis. The Chairperson is selected yearly with approval of the President, Vice President for Student Affairs and Provost. The Committee reports to the Vice President for Student Affairs and the Provost.    
4.2.The Committee shall report annually or as needed to the President, the Provost and the Vice President for Student Affairs.
4.3.The committee shall advise the President, the Vice President for Student Affairs and the Provost’s Academic Council of Deanson matters relating to student recruitment and admissions.
4.4.The committee shall ensure compliance with relevant legislation and consistency with established recruitment and admissions practices.
4.5.In order to respond rapidly to changing circumstances regarding admissions, the Chair is empowered to act on behalf of the Committee between meetings.
4.6.Sub-Committees may be formed as deemed appropriate by the UUAC.
4.7.The UUAC will meet three times in each academic year (normally once each term) and formal minutes of the Committee’s proceedings will be published and circulated by the Secretary.
5.0.COMMITTEE COMPOSITION (3-year renewable terms)  
The Committee shall consist of members from each academic college, school, and institute, as well as an ex-officio member from the Office of Undergraduate Admissions, the Provost’s Office and Vice President for Academic Affairs, and the Student Government Association.
·        College of Social Sciences, Arts and Sciences
·        College of Agricultural and Food Sciences
·        College of Education
·        College of Science and Technology
·        College of Pharmacy and Pharmaceutical Sciences
·        FAMU-FSU College of Engineering
·        School of Allied Health Sciences
·        School of Architecture
·        School of Business and Industry
·        School of Journalism and Graphic Communication
·        School of Nursing
·        Office of Undergraduate Admissions
·        Student Government Association Representative
·        School of the Environment
 
            6.0.       GOALS - In response to university goals
6.1.       Florida A&M University’s mission is to:
Provide an enlightened and enriched academic, intellectual, moral, cultural, ethical, technological and student-centered environment, conducive to the development of highly qualified individuals who are prepared and capable of serving as leaders and contributors in our ever-evolving society. The university seeks and supports a faculty and staff of distinction dedicated to providing outstanding academic preparation at the undergraduate, graduate, doctoral and professional school levels, with a particular emphasis on integrity and ethical conduct. FAMU is committed to inspirational teaching through creative partnerships at the local, state, national and global levels. The University is also committed to the resolution of complex issues that will enhance humankind.
While the University continues its historic mission of educating African Americans, persons of all races, ethnic origins and nationalities are welcomed and encouraged to remain life-long members of the university community. The University, through its diverse faculty and staff, provides a caring, nurturing, collegial and respectful environment.
 
·        Create a student body that is balanced and diverse in terms of cultural background and experience;
·        Recruit students who have the ability to successfully complete their selected major or program, regardless of their background.
6.2.   The University will achieve these goals by:
·        Encouraging applications from all interested applicants with the motivation and academic ability to succeed at Florida A&M University;
·        Assessing each application on an individual basis;
·        Offering admission to applicants who have (and in some case demonstrated) the academic potential to succeed at Florida A&M University.
6.3.     The processes and procedures through which FAMU assesses applications and offers admission to applicants are designed to be:
·        consistent and fair
·        readily accessible
·        easily understood by applicants       
 
7.0.       ADMISSION PROFILE ASSESSORS PROCEDURES
7.1.        Criteria for profile assessors are approved by the UUAC.  Relevant files are forwarded to the UUAC for review based on pre-established criteria. Profile Assessors are recommended for admission by the UUAC to the College of Social Sciences, Arts and Humanities (enhanced academic assistance). The UUAC may also refer applicants to the Summer Freshman Studies Program (mandatory summer school) which is in the College of Social Sciences, Arts and Humanities.
·        Profile Assessors are applicants who do not meet regular admissions criteria as approved by the Board of Governors and the FAMU Board of Trustees.
7.2.       Relevant cases are reviewed on an individual basis. The UUAC (sub-committees) meets to review applications weekly and evaluates criteria as the need arises. Applicants may appeal only if additional, unusual, or extenuating circumstances have affected their academic performance and the Admissions Office had not been notified of the circumstances at the time of the initial admission review/action.  
8.0.       ADMISSIONS APPEALS POLICY AND PROCEDURE
8.1        An applicant who is denied admission to the University may appeal this decision, in writing, to the Office of Undergraduate Admissions  within 45 days of receipt of the denial notice. The UUAC reviews these appeals and the applicant is notified of the decision by the Office of Undergraduate Admissions.
8.2.       Upon receipt of the appeal documentation, a copy of the applicant’s file will be forwarded to the UUAC secretary or representative of the Committee for action. The UUAC secretary or representative of the Committee shall be advised of the outcome of the review, and notify the Admissions Office of the decision. The decision of the UUAC is final.
8.3.       The UUAC does not review files of international applicants who apply for admission as first time in college freshmen students. International applicants can only be admitted to a degree-seeking program of study.             
   
9.0.       MONITORING
9.1.       In accordance with Florida Administrative Regulations, Chapter 6c.002 and Florida A&M University policy, procedures, and regulations, the President, Provost and Vice President for Student Affairs, regulate the admission of all applicants.
           10.0   TRANSPARENCY
 
10.1.      The University's website and printed publications shall provide clear information
on the admissions criteria, both academic and non-academic, for each academic program/area.   The University shall publish its Admissions Policy as well as its processes and procedures on its website.
 
10.2.      The minutes of the UUAC shall be maintained by the Office of Undergraduate Admissions and the University Admissions Committee Chairperson.
11.0.      CONSISTENCY
11.1        To ensure fairness and consistency throughout university admissions the UUAC will review admissions criteria used by each college, school, and institute.
11.2.      Admissions Officers are required to undergo training provided by the University.  The Office of Undergraduate Admissions shall provide each member of its staff with a manual of procedures to ensure consistency of practice.
11.3       The academic department of each college, school, and institute shall provide the Office of Undergraduate Admissions with clear criteria for entry into each academic program.  These criteria shall be replicated by the University on its website and in its publications.  All applications shall be evaluated against these criteria.
11.4.      Admissions for limited access programs and those with delegated permission to select applicants shall be evaluated by the respective college, school, and institute.
12.0.      RESPONSIBILITY
 
12.1.      It is the responsibility of senior admissions managers to ensure that all admissions staff understand and support the University's admission goals, principles and procedures. Admission staff must be appropriately trained and have sufficient resources and time to carry out their responsibilities effectively. The academic department of each college, school, or institute shall designate staff to work closely with the staff of the Undergraduate Office of Admissions.
 
12.2.    All faculty/staff designated by the academic college, school, or institute will work closely with the
            Undergraduate Office of Admissions to develop, initiate, and monitor criteria and make academic
            judgments on  borderline applicants or those from a non-standard educational background.
13.0.      PROCESS
 
13.1.      All applications will be considered by the UUAC and where necessary by admission staff members of all academic colleges, schools, or institute, who have a responsibility for admissions.
13.2.      In order to ensure consistency and fairness, the general principles and procedures set forth in this document must be adhered to by all colleges, schools, and institute.
13.3.      Normally, the University does not require candidates to be interviewed for general admission. However, specific academic programs may require an interview prior to an offer of admission.  When information is provided on the application form where applicants request special consideration based on a physical impairment or a specific learning disability, the applicant will be referred to the Center for Disability Access and Resources (CeDAR).  Colleges, schools, and institute must explain why and how the interview will be used in assessing the applicants and must follow published procedures.     
·        Interviews intended to select students for admission shall be conducted by a member of the academic department.
·        The college, school, and institute must set criteria for measuring a candidate's performance at the interview.  Each college, school or institute must have a standard rubric for the interview process. 
·        The final determination of the students admission status must be forwarded to the Office of Admission.
13.4.   Applications are considered from all applicants on an equal basis, against criteria established by  
   FAMU.
 
13.5.    In such cases where an applicant is required to attend an interview, the applicants will be offered a
 choice of dates and time.  
   
13.6.    All applicants who are admitted to the University will be invited to attend a MANDATORY
orientation session.  Invitations to attend will be the responsibility of the Office of New Student Orientation. 
 
13.7.      Students admitted to the University who do not meet the required SAT/ACT cut-off scores are required to take the college placement test (CPT) prior to enrollment.  Academic colleges, schools, and institute may require additional testing.  It is likely that such tests will be used for non-standard entry applicants, to ensure that they have sufficient skills to enable them to succeed in their chosen academic program of study.
14.0.     CRITERIA
14.1.      Factors such as extra curricular activities, community service, work experience and letters of recommendation are also considered, but are of less importance than academic   performance factors.
14.2.      Applicants in the process of being admitted who display erratic academic performance, downward grade trends, low test scores, GPA's below 2.50 and/or weak course grades will be considered for special admission, but are at risk for being denied admission.
14.3.      Admission Officers are expected to use the criteria established by colleges, schools, and institute in deciding whether an offer of admission can be made.  These criteria include academic achievement and potential as well as other non-academic factors.
14.4.      Colleges, schools, and institute may establish minimum entry requirements that are higher than those set by the Board of Governors, Division of Colleges and Universities.
14.5.      International applicants must be able to demonstrate the necessary English Language proficiency level to succeed in their chosen program of study.  The Academic Dean’s Council establishes the minimum English Language proficiency levels for each program.  Colleges, schools, and institute may establish higher requirements for specific programs, but may not lower them.
 14.6.     Special consideration shall be made for any candidate with verified exceptional circumstances or who has faced difficult challenges in a positive way, when these are made known to the University as an appeal (eg. illness, death of a parent, poverty, disrupted education, refugee status).  
 14.7.     Candidates shall not be discriminated against on the grounds of race, ethnicity, nationality, gender, sexuality, religion, disability or age.  No additional condition for admission
shall be imposed upon members of a particular group.  
14.8.      Consideration of applications from applicants with disabilities is based on the same criteria and principles as for other candidates.  Every effort shall be made to assist disabled applicants through the Center for Disability Access and Resource (CeDAR) to ensure that their needs can be met by the University to enable them to successfully complete their chosen program of study.
 14.9.     Applications from non-traditional and other students who have alternative academic qualifications or who request to have work or life experiences taken into account as part of their application process, will be considered on an individual basis.
           
14.10.    Applicants are required to disclose relevant criminal convictions on the application form. Admissions staff will disregard any criminal convictions which are addressed under the terms of the Rehabilitation of Offenders Act 1974, unless the program of study mandates contact with children, vulnerable adults, or requires licensure.
14.11.    The University reserves the right to exclude a candidate who is considered, on justifiable grounds, to be unsuitable for admission into a particular program of study or for attendance at  the University in general.
          15.0.      ADMISSION OFFERS
 
15.1.      Colleges, schools, and institute will inform the Office of Undergraduate Admissions of each offer of admission and this Office will notify the applicant in writing of the offer. The Admissions Office will send the formal acceptance letter to admitted applicants.  Conditional offers of admission must be in accordance with published entry requirements and may not vary substantially.
 
15.2.      Different levels of an offer of admission may be made to meet the individual circumstances of the applicant and the program of study.  These will not be higher than the standard offer of admission. 
            16.0.      DENIED APPLICANTS       
16.1.      Due to the volume of applications the University receives, the Office of Undergraduate Admissions is not resourced to enter into an individual dialogue with every applicant to whom it is unable to make an offer of admission. Therefore, applicants are notified in writing of the denial for admissions. However, student concerns relative to the University's admissions processes and procedures have been incorrectly implemented may be referred to the Vice President for Student Affairs.
16.2.      Applicants may appeal the denial of admission in writing through the Office of Undergraduate Admissions.
            17.0.      SCHOLARSHIPS
Scholarships for undergraduate applicants will be administered separately from admission applications and they are not the determining factor in the admissions process.
18.0.      ADVISORY DUTIES OF THE UUAC
18.1.      To make recommendations on the implementation of open and innovative admissions policies for University degrees and programs;
18.2.      To monitor admission standards in relation to student performance with a goal of improving retention and support services;
18.3.     To consider and report on any matter referred to the Committee by the Vice President for Student Affairs, the Provost, and the Academic Deans Council.
            19.0.      FREQUENCY OF MEETINGS
                          The overall UUAC will meet twice (2) annually or on an as needed basis.
20.0.    SELF-REVIEW
            Once every six months, the UUAC will devote a meeting(s) to review its policies, practices and procedures.

21.0.    SUPPORT
A designated Undergraduate Admissions Office representative will provide support and serve as an ex-officio member of the Committee.