TALLAHASSEE, Fla. – Florida A&M University (FAMU) announced a successful "go-live" of Oracle’s PeopleSoft Enterprise Human Capital Management (HCM) 8.9 at FAMU. FAMU just completed successful payrolls in January utilizing the newly installed HCM application.
“Making the switch from the Legacy Payroll System to PeopleSoft Enterprise Human Capital Management is another way for FAMU to take another step toward its fiscal responsibility,” said FAMU President James H. Ammons. “This is an outstanding accomplishment and I applaud the hard work of each department, and our close relationship with Oracle Consulting.”
The Title III program provided funding assistance for implementation of the payroll system.
“We have successfully implemented PeopleSoft Enterprise Human Capital Management due to the dedication and hard work of our staff and our close relationship with Oracle Consulting,” said Teresa Hardee, FAMU’s chief financial officer and vice president for administrative Fiscal Affairs. “It was truly one of the finest examples of teamwork that I have ever seen.”
Leveraging PeopleSoft Enterprise Payroll, part of PeopleSoft Enterprise Human Capital Management, FAMU replaced its legacy payroll system, paying employees on January 4, 2008, by direct deposit or paper check, from the new system.
FAMU began working with Oracle Consulting in September 2007, under the leadership of Ammons to work with members from the departments to ensure the completion and success of this critical Human Resources (HR) and Payroll System implementation as the University devolved from the State of Florida Legacy Payroll System. Oracle Consulting teamed worked with FAMU on the implementation.
“Florida A&M took an aggressive approach to implementing PeopleSoft Enterprise Human Capital Management, and the university’s employees are already reaping the benefits,” said Stephan Scholl, senior vice president, Oracle Consulting. “Oracle Consulting has a dedicated PeopleSoft practice that is committed to getting the highest level of business benefits for our PeopleSoft Enterprise customers, leveraging best-in-class methodology, tools, and resources to clearly articulate the value of upgrading and accelerate time-to-value of the PeopleSoft Enterprise product suite capabilities. Oracle looks forward to working with Florida A&M as it continues to optimize the HR/Payroll system to improve operational efficiency and deliver enhanced services to employees.”
In addition to PeopleSoft Enterprise Payroll, FAMU plans to leverage other modules within the PeopleSoft Enterprise Human Capital Management suite to gain new functionality, including reporting and self-service capabilities.
“PeopleSoft Enterprise Human Capital Management interfaces with our PeopleSoft Enterprise Financial Management system to give employees greater visibility and accessibility to their HR benefits and other payroll related information,” said Robert Seniors, chief information officer and vice president for Information Technology at FAMU.
The implementation was virtually “seamless” and was designed to streamline the University’s HR / Payroll processes. The combined project team was led by members from the Enterprise Information Technology Unit and included members from the Administrative and Fiscal Affairs Unit.
FAMU’s previous system relied heavily on manual paper-based tasks for routine transactions, such as changes to employee addresses and dependent status. With PeopleSoft Enterprise Human Capital Management, FAMU is able to automate many of those processes and, with Phase II of the deployment, introduce the following employee self-service features:
- View and print payroll and compensation information including paycheck stub, direct deposit, and W-4
- View, update, or add personal information including home and mailing address, emergency contacts, e-mail addresses, phone numbers
- Review benefit information including healthcare, insurance, and dependents
- Access benefits Open Enrollment online
The new system currently provides FAMU with online time and labor entry for departments, enhanced reporting capabilities, an accounting interface to the PeopleSoft Enterprise General Ledger, external interfaces to vendors, and new tools to effectively manage employee statistics and trends to enhance analysis and planning activities, which will ultimately help increase productivity and efficiency at FAMU.
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