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Phone  850 412-5102
Fax  850 412 5096

Division of Research
1700 Lee Hall Avenue
410 Foote-Hilyer Administration Center
Tallahassee, FL 32307
 
 

 Glossary of Research Terms And Acronyms

This glossary will be updated periodically. Please e-mail questions and suggestions to the Office of Sponsored Programs at: sponsor@famu.edu.

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Blue LineA-21 - " Cost Principles for Educational Institutions ," a circular published by the federal Office of Management and Budget (OMB) that establishes the principles for determining the costs applicable to grants , contracts , and other government agreements with educational institutions (also known as sponsored projects).

A-110 – See 2 CFR Part 215.

A-133 - Audits of States, Local Governments, and Non-Profit Organizations. A circular published by the federal Office of Management and Budget (OMB).

AFOSR - Air Force Office of Scientific Research

Allocable Costs - Those allowable costs that actually benefit the grant or contract to which they are charged.

Allowable Costs - Those categories of costs that are allowable as a charge on a grant or contract as determined by the terms and conditions of the award and/or appropriate cost principles. Certain types of costs, such as the cost of alcoholic beverages are not allowable and may not be charged to a contract or grant .

Applied Research - The systemic, intensive study directed toward the practical application of knowledge.

Audit - A formal examination of an organization or individual's accounts or financial situation. An audit may also include examination of compliance with applicable award terms, laws, regulations and policies.

Authorized Signature - (1) Signature of the person authorized to commit funds and facilities on grants and contracts. The President and his/her authorized representative are the only authorized signatures in executing a tendered contract or accepting a grant. The President and Vice President for Research are the authorized institutional officials to sign a proposal on behalf of the University. (2) Signature of those persons authorized to commit project funds. The project director/principal investigator is the authorized signer for his/her own project, and may authorize other persons to commit project funds.

Award - Funds that have been obligated by a sponsor for a particular project.


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Basic Research - A systemic, intensive study. The primary aim of which is fuller knowledge or understanding of the subject under study rather than a practical application thereof.

Bequests - A type of donation or gift . Bequests and gifts are awards given with few or no conditions specified. Gifts may be provided to establish an endowment or to provide direct support for existing programs. Frequently, gifts are used to support developing programs for which other funding is not available.

Broad Agency Announcement (BAA) - An announcement of a federal agency's general research interests that invite proposals and specifies the general terms and conditions under which an award may be made.

Budget - A list of anticipated project costs that represent the Principal Investigator's best estimate of the funds needed to support the work described in a research grant or contract proposal.

Budget Description (or Justification or Narrative) - A written description of the cost estimation methods used in preparing a budget that also explains or describes the types of individual costs that make up a larger budget category.

Budget Period - The interval of time--usually 12 months--into which the project period is divided for budgetary and funding purposes.

Budget Adjustment - The act of amending the budget by moving funds from one category or line item to another. (See also rebudget. )


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CAS - Cost Accounting Standards

CDC - Centers for Disease Control and Prevention

CFDA - Catalog of Federal Domestic Assistance

CFR - Code of Federal Regulations

Change Order - A written order signed by the contracting officer , outlining specific changes to a contract. The change order directs the contractor to make changes as ordered. The changes clause of the contract authorizes the contracting officer to issue change orders without the consent of the contractor.

Close Out - The act of completing all internal procedures and sponsor requirements to terminate or complete a research project.

Cognizant Agency for Audit - The Federal Agency designated to carry out the responsibilities for recipients expending more than $25 million ($50 million for fiscal years ending after December 31,2003) a year in Federal awards shall have a cognizant agency for audit. The cognizant agency for audit shall: (1) Provide technical audit advice and liaison to auditees and auditors, (2) Consider auditee requests for extensions to the report submission due date - the cognizant agency for audit may grant extensions for good cause-, (3) Obtain or conduct quality control reviews of selected audits, ….. For further information go to: www.whitehouse.gov/omb/circulars/a133 .

COLA - Cost of Living Allowance granted to employees based in a foreign city, where cost of living is higher than in Washington , D.C.

Community of Science (COS) - A website containing information about scientific expertise, funded scientific research, and funding opportunities for research. The web address is http://www.cos.com .

Competing Renewal Proposal - Proposals (for ongoing projects) that must compete again if the term of the original award has expired.

Conflict of Interest - Situations in which employees use their positions for purposes that are, or give the appearance of being motivated by a desire for private gain for themselves or others, such as those with whom they have family, business or other ties.

Consortium Agreement - Group of collaborative investigators/institutions; arrangement can be formalized with specified terms and conditions.

Contract - A mechanism for procurement of a product or service with specific obligations for both sponsor and recipient. Typically, a research topic and the methods for conducting the research are specified in detail by the sponsor, although some sponsors award contracts in response to unsolicited proposals.

Contracting Officer - A sponsor 's designated individual who is officially responsible for the business management aspects of a particular contract . The contracting officer is responsible for all business management matters associated with the review, negotiation, award, and administration of a contract and interprets the associated administration policies, regulations, and provisions. (For definition of scientific officer, see Program/Project Officer .)

Copyright - An intangible, incorporeal right granted by statute to an author or originator of certain literary or artistic productions, where he/she is invested, for a limited period, with the sole and exclusive privilege of multiplying copies of the same and publishing and selling them. Works of authorship include literary, musical or dramatic works, works of art, motion pictures or video tapes, audio recordings or computer programs.

Cooperative Agreement - An award similar to a grant, but in which the sponsor's staff may be actively involved in proposal preparation, and anticipates having substantial involvement in research activities once the award has been made.

Cost Accounting Standards (CAS) - Federally mandated accounting standards intended to ensure uniformity in budgeting, accounting and reporting project costs.

Cost-Reimbursement Type Contract/Grant - A contract / grant for which the sponsor pays for the full costs incurred in the conduct of the work up to an agreed-upon amount.

Cost-Sharing - A general term, used as a noun or adjective, that can describe virtually any type of arrangement in which more than one party supports research, equipment acquisition, demonstration projects, programs, institutions. Example: A university receives a grant for a project estimated to have a total cost of $100,000. The sponsor agrees to pay 75% ($75,000) and the university agrees to pay 25% ($25,000). The $25,000 is the cost-sharing component.


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Deficit - The result of expenditures exceeding the project funds available.

Developmental Research - The systemic use of scientific knowledge directed toward the production of useful materials, devices, systems or methods, including design and development of prototypes and processes.

DHHS - Department of Health and Human Services . DHHS is FAMU's cognizant agency.

Direct Costs - Clearly identifiable costs related to a specific project. General categories of direct costs include but are not limited to salaries and wages, fringe benefits, supplies, contractual services, travel and communication, equipment, and computer use.

Division of Research - The primary purpose of the Division is to support the University's research mission and the programs that sustain it. The Division assists individual faculty members, staff and students in their research endeavors, encourages collaboration and interdisciplinary activities across campus and externally, and promotes excellence within our academic programs and supporting areas. The Division of Research also plays an important role in the University's relationships with federal, state and local agencies, corporations, and foundations. Specifically, the Office of the Vice President for Research assists faculty research efforts by providing seed and matching funds to support new research programs and initiatives. In addition, this Office provides administrative support for research projects through the Office of Research Services, the Office of Sponsored Programs, the Office of Technology Transfer, Licensing, and Commercialization, the Office of Animal Care and Compliance, the Office of Research Systems and Operations, and the Office of National Security Initiatives.

Division of Research Animal Care and Regulatory Compliance - The Animal Care Facilities (ACF) is located are located on the second floor of the Frederick S. Humphries Science Research Center (SRC) (2,900 sq. ft.) rooms 217-231 and the ground floor of the Dyson Pharmacy Building (DPB) (1,100 sq. ft.) Suite 025 . The ACF's mission is to facilitate the animal related research and teaching programs at Florida A&M University . It is ACF's responsibility for managing and administering a program of laboratory animal care that complies with the federal Animal Welfare Act, the Guide, the Public Health Service Policy on Humane Care and Use of laboratory Animals and the USDA Regulations. The functions of the ACF are daily animal care, veterinary services, and provisions for research services, surgical assistance and monitoring the care and use of animals. The ACF serves as the purchasing and receiving agent for all animals. Cost of purchase plus any an all applicable fees, charges, and/or freight are recharged to the appropriate budget entity.

Division of Research Office of National Security Initiatives - The Office of National Security Initiatives (NSI) is located in Suite E, Hoffman Building . NSI is the newest office formed under the auspices of the Vice President for Research as the Division continues to undergo its transformation to better meet the needs of University researchers. Recognizing the broad faculty expertise and facilities resident at FAMU that are directly relevant to the national security technology needs of the nation, NSI was formed to provide an enhanced focus on defense and homeland security opportunities.

Division of Research Office of Research Services - The Office of Research Services (ORS) is located in Suite G, Hoffman Building . ORS is formed under the auspices of the Vice President for Research. The Office provides relevant training for faculty, staff and students to enhance their procurement capabilities and promote the visibility and viability of Florida A&M University as a research institution adapt at handling multi-million dollar awards and multi-partnered research efforts. Essential functions of the office include identifying opportunities for collaborations with Universities, industry, small businesses and the government. Further responsibilities include coordinating mini-conferences and workshops to showcase the strength of the academic enterprise at FAMU by promoting the international research activities of key colleges and schools, conducting "mini" grant summer research competitions for faculty and graduate students and assembling interdisciplinary proposal writing teams.

Division of Research Office of Research Systems and Operations - The Office of Research Systems and Operations (RSO) is located in the Centennial Building at 2077 E. Paul Dirac Drive in Innovation Park . RSO was developed to provide the Division of Research with support for its technical infrastructure. This office is charged with providing technical expertise in the acquisition of computer hardware and software as well as maintaining the technical infrastructure of the division. In addition, this office acts as the building manager for the Centennial Building, our research and development facility and acts as a liaison between the Division of Research and University Planning and Analysis on technical issues that extend beyond the scope of the division. RSO provides support in the transition to the ERP grants management module; maintains and develops web-based research management applications; maintains the Division's website; as well as automate standard reporting processes.

Division of Research Office of Sponsored Programs - The Office of Sponsored Programs (OSP), is located in suite 400 , Foote-Hilyer Administration Center , is an administrative unit under the direction of the Vice President for Research. The staff assists faculty and administrators in the acquisition and management of external funds, principally from governmental agencies (state and federal) to support research, training, and other sponsored projects. The office is divided into two operational units, Pre-Award and Post-Award. Services provided include the development of collaborative responses to specific RFPs/RFAs, the administrative review of proposals prior to submission to the funding agency and assistance with fiscal management and compliance issues for funded projects.

Division of Research Office of Technology Transfer, Licensing and Commercialization - The Office of Technology Transfer, Licensing and Commercialization (TLC), is located in 125 Centennial Building, Innovation Park. TLC assists university employees and students with finding answers regarding university technologies and intellectual property. The office provides a wealth of specialized services for each academic unit and research centers. These services include but are not limited to, securing patents, finding licensing partners, marketing innovations, and incubating new technologies into viable companies (both technical and non-technical companies alike). Staff members are well trained and look forward to making ideas into commercial realities.

DOD - Department of Defense (includes Air Force, Army, ARPA, and Navy)

DOE - Department of Energy

DoED - Department of Education

DOI - Department of Interior

DOT - Department of Transportation

Donation - Transfer of equipment, money, goods, services, or property with or without specifications as to its use. Sometimes a donation is used to designate contributions that are made with more specific intent than is usually the case with a gift, but the two terms are often used interchangeably. (Also see Gift )


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Effort - The total activity or work for which an individual is compensated by the University. Expressed as a percentage of the full-time equivalence (FTE).

Electronic Research Administration (ERA) - Conducting research administration by utilizing electronic resources such as the Internet, form templates , databases and other electronic tools. (For more information, link to NCURA or ERA Task Force )

Encumbrance - Funds that have been set aside or "claimed" for projected expenses pending actual expenditure of the funds.

Endowment - A fund usually in the form of an income-generating investment, established to provide long-term support for faculty/research positions (e.g., endowed chair).

EPA - Environmental Protection Agency

Expiration Date - The date signifying the end of the performance period, as indicated on the Notice of Grant Award.

Extension - An additional period of time authorized by the sponsor (or awardee institution, as appropriate) to an organization for the completion of work on an approved grant or contract . An extension allows previously allocated funds to be spent after the original expiration date.


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FAA - Federal Aviation Administration

Facilities and Administrative (F&A) Costs - Costs that are incurred for common or joint objectives and, therefore, cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity. F&A costs are synonymous with Indirect Costs .

FDA - Food and Drug Administration

FDP - Federal Demonstration Partnership is a cooperative effort between a number of universities and federal agencies to increase research productivity by eliminating unnecessary administrative procedures and by streamlining and standardizing needed controls.

FEDIX - On-line federal database serving most federal agencies for on-line searches.

Final Report - The final technical or financial report required by the sponsor to complete a research project.

Fiscal Year (FY) - Any 12-month period for which annual accounts are kept. The federal government's fiscal year is October 1 through September 30. FAMU's is July 1 through June 30.

Fixed-Price (FP) Contract/Grant - A contract/grant for which one party pays the other party a predetermined price, regardless of actual costs, for services rendered or the delivery of a final product/report. Quite often this is a fee-for-service agreement.

Florida A&M University Corporate Outreach Committee –This committee reviews current University processes and recommends changes to the Vice President for Research, and seeks to improve the University's ability to make a continuous and significant economic development impact on the State of Florida .

Florida A&M University Economic Development Task Force – This task force explores ways and means by which FAMU can maximize economic development and participation at Innovation Park and explore opportunities to enhance economic development activities which fall within the purview of FAMU's Master Plan on the Southside in Tallahassee .

Florida A&M University External Research Advisory Board – This board advocates and provides resources and networking, direction, expertise and advice on research policies and issues from an external perspective.

Florida A&M University Faculty Research Advisory Committee – This committee serves as an advisory review panel for internal competitive grants and programs, makes recommendations on the operation of university research programs, considers appropriate research development strategies, and serves as a research planning group.

Florida A&M University Institutional Animal Care and Use Committee – This committee assesses the animal care program and to assure that the proposed research is evaluated according to the Animal Welfare Act, The Guide for Care and Use of Laboratory Animals, as well as the PHS Policy. The animal care and use program supports the research initiatives at the University.

Florida A&M University Intellectual Property Review and Advisory Committee – This committee assists in the administration of the University Intellectual Property Policy, reviews current procedures and practices and makes recommendations for future directions, makes recommendations in the resolution of conflicts of interest, assists in the arbitration of decisions concerning ownership of intellectual property, and assists in the mediation and resolution of disputes between the University and the developers of intellectual property.

Florida A&M University Institutional Research Council – This council advises the Vice President for Research on matters of a policy nature, acts on routine research matters, acts as an information sharing group, and is responsive to issues brought forth by the Faculty Research Advisory Committee.

Florida A&M University Institutional Review Board – This board reviews all research involving human subjects prior to the initiation of research as required by University policy and Federal Regulations 45 CFR 46, “Code for the Protection of Human Subjects in Research,” and applicable ethical standards as published by professional groups and societies.

Florida A&M University Regulatory Compliance Committee – This committee makes recommendations for an overall regulatory program in research to help ensure that all federal and state regulations are met, and provides a forum for communications among regulatory officers.

FOIA - Freedom of Information Act

Fringe Benefits - Employee benefits paid by the employer. (e.g., FICA, Worker's Compensation, Withholding Tax, Insurance, etc.)

Funding Cycle - Range of time during which proposals are accepted, reviewed, and funds are awarded. If a sponsor has standing proposal review committees (or boards) that meet at specified times during the year, application deadlines are set to correspond with those meetings. For some sponsors, if proposals are received too late to be considered in the current funding cycle, they may be held over for the next review meeting (i.e., National Science Foundation's Target Dates).


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General Purpose Equipment - Equipment that can be utilized for activities other than the specific, technical, specialized activities supported by a grant or contract. Examples include office equipment and furniture, reproduction equipment, motor vehicles and data processing equipment.

Gift - Gifts and bequests are awards given with few or no conditions specified. Gifts may be provided to establish an endowment or to provide direct support for existing programs. Frequently, gifts are used to support developing programs for which other funding is not available. (Also see Donation .)

Grant - A type of financial assistance awarded to an organization for the conduct of research or other program as specified in an approved proposal . A grant, as opposed to a cooperative agreement , is used whenever the awarding office anticipates no substantial programmatic involvement with the recipient during the performance of the activities.

Grants Officer - A sponsor 's designated individual who is officially responsible for the business management aspects of a particular grant or cooperative agreement . The grants officer is responsible for all business management matters associated with the review, negotiation, award , and administration of a grant or contract and interprets the associated administration policies regulations, and provisions.


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IC - Indirect Costs (Facilities and Administrative Costs - F&A Costs)

IFB - Invitation for Bid

In-Kind - Contributions or assistance in a form other than money. Equipment, materials, or services of recognized value that are offered in lieu of cash.

Incremental Funding - A method of funding grants and contracts that provides specific spending limits below the total estimated costs. Each increment is, in essence, a funding action.

Indirect Costs - Costs related to expenses incurred in conducting or supporting research or other externally-funded activities but not directly attributable to a specific project. General categories of indirect costs include general administration (accounting, payroll, purchasing, etc.), sponsored project administration, plant operation and maintenance, library expenses, departmental administration expenses, depreciation or use allowance for buildings and equipment, and student administration and services. (See also Facilities and Administrative Costs. )

Indirect Cost Rate - The rate, expressed as a percentage of a base amount ( MTDC ), established by negotiation with the cognizant federal agency on the basis of the institution's projected costs for the year and distributed as prescribed in OMB Circular A-21 . At FAMU, indirect costs are applied to a modified total direct cost (MTDC) base. The indirect cost rate is charged on a set of direct costs known as an indirect cost base.

Invention - Any process, machine, manufacture, composition of matter, or design, or any new or useful improvement thereof, and any variety of plant which is or may be patentable under the patent laws of the United States.

Investigator-Initiated Proposal - A proposal submitted to a sponsor that is not in response to an RFP , RFA , or a specific program announcement .

Invitation for Bid (IFB) - A solicitation issued to prospective bidders. An IFB describes what is required and how the bidders will be evaluated. Award is based on the lowest bid. Negotiations are not conducted.


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Key Personnel - Personnel considered being of primary importance to the successful conduct of a research project. The term usually applies to the senior members of the project staff; however, sponsors may have differing definitions of Key Personnel.


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Limitation of Cost (LOC)
- A mandatory clause for cost-reimbursement type contracts . Under the clause, the sponsor is not obligated to reimburse the contractor for costs in excess of the stated amount. The contractor, however, is not obligated to continue performance once expenses reach the stated amount.

Line Item Budget - A budget that lists the cost of personnel participating in a project as well as itemizes the costs for all other budgeted categories such as travel, supplies, equipment, etc. Itemization may be required in varying degrees of detail.


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Matching Grant - A grant that requires a specified portion of the cost of a supported item of equipment or project be obtained from other sources. The required match may be more or less than the amount of the grant. Some matching grants require that the additional funds be obtained from sources outside the recipient organization. Many matching grants are paid in installments, the payments coinciding with the attainment of pre-specified levels of additional funding. Matching grants are very common in the sciences, especially for equipment. They are standard practice in some government agencies.

Misconduct in Science - Fabrication, plagiarism, falsification or destruction of data, or other practices that seriously deviate from those that are commonly accepted within the scientific community for proposing, conducting, or reporting research. It does not include honest error or honest differences in interpretations or judgments of data.

Mission - A sponsor 's stated purpose, which is designed to address a specified set of problems. Almost all federal research agencies are designated as mission agencies.

Modification - An award document that modifies any aspect of an existing award other than those named above. Example: Carryover approvals, adding or deleting special terms and conditions, changes in funding levels (including NSF's Research Experience for Undergraduates , NIH's Minority Supplement, DOD's ASSERT Programs), administrative changes initiated by the agency, extensions that include changes in terms, change of principal investigator , etc.

Modified Total Direct Costs (MTDC) - At FAMU, consist of all salaries and wages, fringe benefits, materials, supplies, services, travel and subgrants and subcontracts up to $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract). Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care and tuition remission, rental costs of off-site facilities, scholarships, and fellowships as well as the portion of each subgrant and subcontract in excess of $25,000.


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NACUBO - National Association of College and University Business Officers

NAS - National Academy of Sciences

NASA - National Aeronautics and Space Administration

NCHGR - National Center for Human Genome Research (NIH)

NCI - National Cancer Institute (NIH)

NCRR - National Center for Research Resources (NIH)

NCURA - National Council of University Research Administrators

NEA - National Endowment for the Arts

NEH - National Endowment for the Humanities

NEI - National Eye Institute (NIH)

New Award – An award not previously awarded or a renewal or continuation award treated as a new award by the sponsor and given a new agency number.

New Proposal - Proposals that are submitted to a particular sponsor for the first time.

NHLBI - National Heart, Lung, and Blood Institute (NIH)

NIA - National Institute on Aging (NIH)

NIAAA - National Institute on Alcohol Abuse and Alcoholism (NIH)

NIAID - National Institute of Allergy and Infectious Diseases (NIH)

NIAMS - National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIH)

NICHD - National Institute of Child Health and Human Development (NIH)

NIDA - National Institute on Drug Abuse (NIH)

NIDCD - National Institute on Deafness and other Communication Disorders (NIH)

NIDDK - National Institute of Diabetes and Digestive and Kidney Diseases (NIH)

NIDR - National Institute of Dental Research (NIH)

NIEHS - National Institute of Environmental Health Sciences (NIH)

NIGMS - National Institute of General Medical Sciences (NIH)

NIH - National Institutes of Health

NIMH - National Institute of Mental Health (NIH)

NINDS - National Institute of Neurological Disorders and Stroke (NIH)

NINR - National Institute for Nursing Research (NIH)

NLM - National Library of Medicine

No Cost - Extension - An extension of the period of performance beyond the expiration date to allow the principal investigator to finish a project. Usually, no additional costs are provided.

Non-Competing Continuation Proposal - A continuation proposal reports on progress made during a portion of the project period and requests continuation funding for the next portion of the project period. Continuation proposals do not compete with new project proposals and are not subject to peer review beyond the initial project approval.

Notice of Grant Award - The legally binding document that serves as a notification to the recipient and others that a grant or cooperative agreement has been made; contains or references all terms of the award ; and documents the obligation of funds.

NSF - National Science Foundation


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OMB - Office of Management and Budget

OMB Circulars - Regulatory circulars issued by the Office of Management & Budget (OMB) . Definitions included in OMB Circulars A-21, 122, 128 and 133.

ONR - Office of Naval Research

Organized Research - Research activities that the University budgets and accounts for separately. This includes all extramurally funded programs in the Sponsored Research and Development Trust Fund.


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Peer Review – A system that uses reviewers who are the professional equals of the principal investigator or a program director and are responsible for directing or conducting the proposed project. It is a form of objective review. Peer review is legislatively mandated in some programs and in other programs is administratively required.

Personnel Activity Report (PAR) - A report that reflects an after-the-fact reporting of the percentage of activity ( effort ) of each employee. Each report must account for 100% of the activity for which the employee is compensated and which is required in fulfillment of the employee's obligations to the institution. The report must reasonably reflect the percentage of effort applicable to each sponsored agreement, and to other activities defined on the PAR. Each report must be signed by the employee or by a responsible official having first hand knowledge of the work performed.

PHS - Public Health Service

PHS 2590 - Application for Continuation of a PHS Grant ( National Institutes of Health )

PHS 398 - Application Form for a PHS Grant ( National Institutes of Health )

PI - Principal Investigator

Pre-Proposal - A brief description, usually 2-10 pages, of research plans and estimated budget that is sometimes submitted to determine the interest of a particular sponsor prior to submission of a formal proposal. Also termed Preliminary Proposal.

Principal Investigator - The individual responsible for the conduct of research or other activity, described in a proposal for an award . The Principal Investigator is responsible for all programmatic and administrative aspects of a project or program.

Prior Approval - The requirement for written documentation of permission to use project funds for purposes not in the approved budget or to change aspects of the program from those originally planned and approved. Prior approval must be obtained before the performance of the act that requires such approval under the terms of the agreement .

Priority Score - A score derived from the rating given a research proposal by each member on a review committee. It is used to help determine which approved proposals will be granted awards, based on funds available.

Program Announcement - Describes existence of a research opportunity. It may describe new or expanded interest in a particular extramural program or be a reminder of a continuing interest in an extramural program.

Program/Project Officer - sponsor's designated official responsible for the technical, scientific, or programmatic aspects of a particular grant , cooperative agreement , or contract . Serving as the counterpart to the principal investigator /project director of the grantee/contractor organization, the program/project officer works with the grantee/contractor organization staff to assure programmatic progress.

Progress Report - Periodic, scheduled reports required by the sponsor summarizing research progress to date. Technical, fiscal, and invention reports may be required.

Project Period (PP) - The total time for which support of a project has been programmatically approved. A project period may consist of one or more budget periods. (Also see Budget Period .)

Proposal - An application for funding that contains all information necessary to describe project plans, staff capabilities, and funds requested. Formal proposals are officially approved and submitted by an organization in the name of a principal investigator .

Proposal Transmittal Form - An internal routing form used at FAMU for securing institutional approvals prior to submitting a proposal to a sponsor for funding consideration.


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Rebudget - The act of amending the budget by moving funds from one category or line item to another. (See also Budget Adjustment )

Regs - Short for "regulations."

Regulations - The contractual rules and procedures governing sponsored research projects.

Regulatory Noncompliance - Failure to adhere to regulations, policies, procedures or special conditions related to the conduct of research. Examples of such noncompliance include, but are not limited to, failure to obtain/maintain approval for research; coercion of human subjects; performing unapproved procedures; and conducting research at unapproved sites.

Renewal - Applicable to grants and cooperative agreements only. A competitively reviewed proposal requesting additional funds extending the scope of work beyond the current project period.

Request for Applications (RFA) - Announcements that indicate the availability of funds for a topic of specific interest to a sponsor . Proposals submitted in response to RFAs generally result in the award of a grant. Specific grant announcements may be published in the Federal Register and/or specific sponsor publications. (Also see Broad Agency Announcements .)

Request for Proposal (RFP) - Announcements that specify a topic of research, methods to be used, product to be delivered and appropriate applicants sought. Proposals submitted in response to RFPs generally result in the award of a contract . Notices of federal RFPs are published in the Commerce Business Daily.

Request for Quotations (RFQ) - A formal request to vendors for a price quotation on equipment or supplies to be purchased.

Research - Investigation or experimentation aimed at the discovery and interpretation of facts, revision of accepted theories in the light of new facts, or the application of such new or revise

Revised Proposal - A modified and resubmitted request for funding for a project that was previously not funded either because it was denied by the sponsor or withdrawn by the principal investigator .


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Salaries and Wages (S&W) - Payments made to employees of the institution for work performed.

SBA - Small Business Administration

Scope of Work - The description of the work to be performed and completed on a research project.

Senior Personnel - Professional personnel who are responsible for the scientific or technical direction of project.

Small Business Innovative Research (SBIR) - Agency administered programs supported by ear-marked federal funds, making grants to small business entities.

Small Business Technology Transfer (STTR) - Grant applications and/or programs to fund small business "teamed" with research institutions.

Small Grant - A special type of

SmartsS - SPIN Matching And Researcher Transmittal System

 Special Purpose Equipment - Equipment that is generally usable only for research, medical, scientific, or technical activities.

SPIN - Sponsored Programs Information Network An on-line search system available by subscription for research opportunities developed by the InfoEd.

Sponsor - The organization or entity that funds a research project.

Sponsored Research - Research conducted by University employees using any University space, facilities, materials, equipment, or property, and which is financed by contract payments, grants, or gifts from any source other than the University's funds.

Sponsored Research Accounting Services (SRAS) - SRAS is a unit of the Division of Sponsored Research reporting to the Vice President for Administrative and Business Services. SRAS is the campus office responsible for financial oversight of extramural funds, for receiving actual ont>contract and grant moneys, preparing monthly ledgers, submitting invoices, and for submitting official financial reports related to extramural awards.

Sponsored Research and Development Trust Fund (SRAD) - The fund established within the University in accordance with §240.241, Florida Statutes, for the deposit of moneys received for research or related programs.

Sponsored Research Services (SRS) - SRS is a unit of the Division of Sponsored Research reporting to the Vice President for Research. SRS staff are responsible for reviewing and submitting contract and grant proposals, accepting grants, and negotiating contracts for extramurally-funded research, training, and public service projects. SRS staff act as FSU's institutional official in matters involving the sponsor's awarding office. SRS is also responsibilities for post-award activities, such as approving certain actions delegated to the campus by sponsors, obtaining sponsor approvals as required, resolving problems that arise during the project period, reviewing consultant agreements, and assuring compliance with University and sponsor policies and regulations. SRS staff write and execute subcontracts with other institutions for performance of a portion of the scope of work under contracts and grants awarded to the University. Working with the FSU Research Foundation, SRS coordinates proposal and award activity involving non-public funding.

SRA - Society of Research Administrators

SRAD - Those funds received for earned overhead or indirect costs, and distributed to University schools/colleges, departments or institutes to support the research activity of the University.

SSA - Social Security Administration

Stipend - A payment made to an individual under a fellowship or training grant in accordance with pre-established levels to provide for the individual's living expenses during the period of training.

STTR - (See Small Business Technology Transfer)

Subcontract, Subgrant, or Subagreement - A document written under the authority of, and consistent with the terms and conditions of an award (a grant, contract or cooperative agreement), that transfers a portion of the research or substantive effort of the prime award to another institution or organization.

Subs - Short for subcontractors.

Supplemental Proposal - A request to the sponsor for the additional funds for an ongoing project during the previously approved performance period. A supplemental proposal may result from increased costs due to modifications in design or a desire to add a closely related component to the ongoing project.

Supplemental (Rebudgeting or Modification) Proposal - A request to the sponsor for additional funds for an ongoing project during the previously approved performance period. A supplemental proposal may result from increased costs, modifications in design, or a desire to add a closely related component to the ongoing project.


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Task Order Agreement (TOA) - A legally binding document authorizing work and appropriating funds as a supplement to a basic contract or master agreement.

Teaming Agreement - An agreement between two or more parties to participate in a research project or teaching activity.

Technical Data - Recorded information, regardless of form or characteristic, of a scientific or technical nature. Often referred to as the "science" of a proposal.

Templates - Facsimiles of agency forms created with common software (MS Word, Excel, WordPerfect, etc.) that enable the user to complete agency forms with their computer. (See FORMS)

Terms of Award - All legal requirements imposed on an agreement by the sponsor, whether by statute, regulation(s), or terms in the award document. The terms of an agreement may include both standard and special provisions that are considered necessary to protect the sponsor's interests.

Total Direct Costs (TDC) - The total of all allowable direct costs of a project.

Total Project Costs - The total allowable direct and indirect costs incurred by the institution to carry out an approved project or activity.

TRAM - A WWW service initially developed by the Texas Research Administrators Group providing funding opportunity searches, agency form templates, links to research administration home pages, etc.

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Unallowable Costs - Unallowable costs are specific categories of costs that cannot be charged, directly or indirectly, to federally sponsored agreements in accordance with Federal regulations.

Unrestricted Funds - Moneys with no requirements or restrictions as to use or disposition. Grants, contracts, and cooperative agreements are considered to be restricted funds, while gifts are usually considered unrestricted funds.

Unilateral Award - An award made by a sponsor to an organization without considering competitive proposals. Unilateral awards are most often made when unsolicited proposals receive favorable treatment.

Unsolicited Proposal(s) - Proposals submitted to a sponsor that are not in response to an RFP, RFA, or program announcement. (See also Investigator-Initiated Proposal.)

USDA - United States Department of Agriculture

USIA - United States Information Agency

VA - Veterans Administration

VAH - Veterans Administration Hospital