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Division of Research
 

   
Faculty/Staff Directory  Faculty/Staff Directory
Phone  850 412-5102
Fax  850 412 5096

Division of Research
1700 Lee Hall Avenue
410 Foote-Hilyer Administration Center
Tallahassee, FL 32307
 
 


Frequently Asked Questions
   

  1. What are the telephone and fax numbers for the Office of Sponsored Programs (OSP)?
  2. Who is the Director?
  3. Who is my contact person for Pre-Award matters?
  4. Who is my contact person for Post-Award matters?
  5. What is Indirect Cost Rate or Facilities and Administrative Costs (F&A)?
  6. Where can we get information on funding availability?
  7. What documents should I submit to the Office of Sponsored Programs as part of a complete proposal package?
  8. How soon should proposals be submitted to the Office of Sponsored Programs for review?
  9. What can I do to assure a timely review of my proposal?
  10. Who is the Authorized Institutional Representative that can sign the proposal cover page?
  11. What is the legal name of FAMU that must be used when submitting a proposal?
  12. What is the procedure for registering in NSF Fastlane?
  13. What is cost sharing (matching)?
  14. What items can be listed as cost share or match?
  15. What are the fringe benefits rates?
  16. What is the process for the issuance of subagreements funded by sponsored research projects?
  17. What are the PIs responsibilities?
  1. What are the telephone and fax numbers of the Office of Sponsored Programs (OSP)?
    1. Main Office
      1. Address – 400 Foote- Hilyer Administration Center , Tallahassee , Florida 32307 FAQs
      2. Phone – 850-599-3531
      3. Fax – 850-599-3952

 

  1. Who is the Director?
    1. Mrs.Glory Brown-  Director
      1. Email- glory.brown@famu.edu
      2. Phone- 850-599-3531
      3. Fax- 850-599-3952



  1. Who is my contact person for Pre-Award matters?
    1. All pre-award proposal documentations should be emailed to : proposals@famu.edu
    2. Mrs. Cassandra Anderson – Coordinator, Research Services 
      1. Email- cassandra.anderson@famu.edu
    3. Mr. Reginald Riley– Coordinator. Research Services 
      1. Email-reginald.riley@famu.edu
    4. Mr. Juvais Harrington-Coordinator, Research Services;
      1. Email-juvais.harrington@famu.edu
    5. Ms. Angela Ash-Grants Specialist;
      1. Email-angela.ash@famu.edu

       

      1. Who is my contact person for Post-Award matters?
        1. Ms. Shari Moore– Interim Associate Director
          1. Email- shari.moore@famu.edu
          2. Grant Awards
          3. Award Notifications
          4. Contract (new contract awareded to University)
          5. Cooperative, Teaming Agreement
          6. Assigned Colleges/Schools
            • Academic Affairs
            • Graduate Studies
            • President's Office
            • Research
            • Honors Program
            • Planning & Analysis
            • Student Affairs
            • University Advancement
            • Title III Programs
        2. Ms. Meltonia Chandler-Coordinator for Sponsored Programs
        3. Mr. Ronnie Mackey-Coordinator for Sponsored Programs
          • Email- ronnie.mackey@famu.edu
          • Assigned Colleges/Schools
            • Allied Health Sciences
            • College of Science & Technology
            • College of Social Sciences, Arts & Humanities
            • School of the Environment
            • Journalism
            • Law
            • Title III Programs
        4. Mr. James Maduro -Coordinator for Sponsored Programs
          • Email- james.maduro@famu.edu
          • Assigned Colleges/Schools
            • Business & Industry
            • Education
            • FAMU DRS
            • International Programs
            • Pharmacy
            • Planning & University Relations
            • Small Business Development Center
        5. Ms. Sameria Granger-Senior Grants Specialist
        6. Who is my contact person for Contracts & Monitoring matters?
          1. Mrs. Patricia Patrick; Associate Director
            1. Email- patricia.patrick@famu.edu
            2. Contract (new contract awarded to the university)
            3. Cooperative and Teaming Agreements
          2. Mrs. Veronique Floyd- Coordinator, Research Services



                What is Indirect Cost Rate or Facilities and Administrative Costs (F&A)?

                 

                “F&A costs” are synonymous with “indirect costs”, as previously used in Circular A-21. Facilities and administrative costs means costs that are incurred for common or joint objectives and, therefore, cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity. Heat, maintenance, building depreciation, university administrative expenses, and library use are examples of indirect costs. These costs are recovered on sponsored projects by multiplying the applicable indirect cost rate by the appropriate base (direct cost) and including that figure in the total cost of the project.

                Below are Florida A&M University facilities and administrative cost rates for the period of July 1, 2013 through June 30, 2014 :

                Facilities and Administrative Costs (Formerly Indirect Costs)

                Rate Base*

                Rate

                Location

                Applicable To

                MTDC

                37%

                On Campus

                Research Agriculture

                MTDC

                26%

                Off-Campus

                Research Agriculture

                MTDC

                46%

                On-Campus

                Research All Others

                MTDC

                26%

                Off-Campus

                Research All Others

                MTDC

                41.8%

                On-Campus

                Other Sponsored Activities

                MTDC

                56.3%

                On-Campus

                Instruction

                MTDC

                26.0%

                Off-Campus

                Instruction

                TDC

                varies

                On/Off -Campus

                State of Florida

                *Explanation of Rate Base: The base is modified total direct costs (MTDC). MTDC is defined as total direct costs excluding equipment ($1,000 or more), capital expenditures, charges for patient care and tuition remission, rental costs of off-site facilities, scholarships and fellowships, as well as the portion of each subgrant and subcontract in excess of $25,000.

                For contracts with State of Florida agencies (not including other state universities), use agency specified rate @ TDC (unless otherwise specified).

                The off-campus rate will apply where more than 50% of the project as a whole will be conducted in facilities not owned by FAMU.



              1. Where can we get information on funding availability?
                1. Federal Grants - www.grants.gov - Grants.gov is the single website unifying Federal Grants. Through Grants.gov, state, local, and tribal governments, colleges and universities, non-profits, research institutions, and other organizations can access and find grants for more than 900 grant programs representing over $360 billion in annual grant funds offered by the 26 Federal grant-making agencies.
              2. The US Department of Health and Human Services is proud to be the managing partner for Grants.gov, an initiative that will have an unparalleled impact on the grant community.

                Navigation of Grants.gov is simple. Use the colored tabs and/or links at the top of the main screen to access primary sections of the site or the links to the left and below to access information on specific topics.

                1. Division of Research Website – Visit http://research.famu.edu and click on the “Funding Opportunities” link.
                2. Office of Sponsored Programs – You may contact the Pre-Award staff with your questions on funding availability.



              3. What documents should I submit to the Office of Sponsored Programs as part of a complete proposal package?
              4. A complete proposal package consists of an appropriately signed Proposal Review Transmittal Form, Proposal guidelines and Proposal (including narrative, budget, budget justification, PI biographical information, certifications and any other required information).

              5. How soon should proposals be submitted to the Office of Sponsored Programs for review?
              6. Full proposals should be submitted to the OSP at least six (6) days prior to the agency's deadline (receipt/postmark) date. If the proposal consists of several budgets, a consortium or multiple-year funding, please submit it to the OSP at least ten (10) days prior to the agency's deadline date.

              7. What can I do to assure a timely review of my proposal?
              8. You should send a notice of Intent to Submit to OSP as soon as possible, along with any applicable guidelines. An advance copy of the budget should also be sent as soon as available. An early review of the budget can prevent delays later, and problems can be identified and corrected before the full proposal is complete.

              9. Who is the Authorized Institutional Representative that can sign the proposal cover page?
              10. Dr. Kinfe K. Redda is the authorized Institutional Representative. The cover page should present her information as shown below:

                Kinfe K. Redda, Ph.D.,  Interim Vice President for Research

                 

              11. What is the legal name of FAMU that a PI must use when submitting a proposal?
              12. The legal name of FAMU that a PI must use when submitting a proposal is:

                Florida A&M University , acting for and on behalf of the FAMU Board of Trustees

              13. What is the procedure for registering in NSF Fastlane?
              14. To register for NSF Fastlane, you should go to the Division of Research's web page, http://research.famu.edu . Scroll to the “Forms” section and select “E-Registration Request” from the drop-down menu. You will be taken to the “E-Registration” to register for NSF Fastlane.

              15. What is cost sharing (matching)?
              16. Cost sharing is a term describing any situation where a sponsor does not fully reimburse the University for all allowable costs associated with a specific project and the University or a third party assumes such costs in some manner. Cost sharing may be in cash or in-kind, where services or goods are donated to a project rather than purchased. The value of in-kind contributions must be established at the time of proposal submission and verified and documented at the post award stage. When the contribution is in the form of personal services, the contributor must certify that the amount being provided as in-kind is comparable to the individual's regular rate of compensation. When in-kind contributions are other than personal services, the fair market value of the item must be established, consistent with 2 CFR Part 215 procedures. For assistance with determining proper valuation, contact the Office of Sponsored Programs.

                 

              17. What items can be listed as cost share or match?
              18. 2 CFR Part 215, Section 23 sets forth the cost sharing guidelines for universities and provides:

                (a) All contributions, including cash and third party in-kind, shall be accepted as part of the recipient's cost sharing or matching when such contributions meet all of the following criteria.

                (1) Are verifiable from the recipient's records.

                (2) Are not included as contributions for any other federally-assisted project or program.

                (3) Are necessary and reasonable for proper and efficient accomplishment of project or program objectives.

                (4) Are allowable under the applicable cost principles.

                (5) Are not paid by the Federal Government under another award, except where authorized by Federal statute to be used for cost sharing or matching.

                (6) Are provided for in the approved budget when required by the Federal awarding agency.

                (7) Conform to other provisions of this part, as applicable.

                (b) Unrecovered indirect costs may be included as part of cost sharing or matching only with the prior approval of the Federal awarding agency. (Please note that approval must also be obtained from the Vice President for Research.)

                . . .

                (d) Volunteer services furnished by professional and technical personnel, consultants, and other skilled and unskilled labor may be counted as cost sharing or matching if the service is an integral and necessary part of an approved project or program. Rates for volunteer services shall be consistent with those paid for similar work in the recipient's organization. In those instances in which the required skills are not found in the recipient organization, rates shall be consistent

                with those paid for similar work in the labor market in which the recipient competes for the kind of services involved. In either case, paid fringe benefits that are reasonable, allowable, and allocable may be included in the valuation.

                (e) When an employer other than the recipient furnishes the services of an employee, these services shall be valued at the employee's regular rate of pay (plus an amount of fringe benefits that are reasonable, allowable, and allocable, but exclusive of overhead costs), provided these services are in the same skill for which the employee is normally paid.

                (f) Donated supplies may include such items as expendable equipment, office supplies, laboratory supplies or workshop and classroom supplies. Value assessed to donated supplies included in the cost sharing or matching share shall be reasonable and shall not exceed the fair market value of the property at the time of the donation.

                ...

                (5) The following requirements pertain to the recipient's supporting records for in-kind contributions from third parties.

                (i) Volunteer services shall be documented and, to the extent feasible, supported by the same methods used by the recipient for its own employees.

                (ii) The basis for determining the valuation for personal service, material, equipment, buildings and land shall be documented.

                A cost must meet the following criteria to be eligible to be pledged as cost sharing:

                1. Funds from another federal project may not be used as cost sharing; funds from a state or private project may be used as cost sharing on a federal project so long as the state or private project is not itself federally funded.
                2. Cost sharing committed must be necessary and reasonable for proper and efficient accomplishments of project or program objectives.
                3. Cost sharing commitments must be allowable under the principles of OMB Circular A-21 (i.e., it must qualify as an allowable direct cost). Any cost that would be unallowable as a direct cost is unallowable as cost share. For example, administrative support is normally not allowed as a direct charge to a Federal award; therefore it is normally unallowable as cost sharing.
                4. Cost sharing is described in the approved proposal budget and/or terms of the sponsored agreement.
                5. Cost sharing and matching funds must be verifiable from the University's records.
                6. Complies with cost sharing provisions of 2 CFR Part 215.

                 

              19. What are the fringe benefits rates?

                The fringe benefit rates estimated for FY 13-14 are listed below:
              20. Fringe Benefit Rates

                Florida State Retirement System (FRS) and the Optional Retirement Plan (ORP)

                Faculty – 34%
                A&P Positions -31%
                USPS  Positions- 43%
                USPS  (Campus Security) - 44%

                Other Personnel Services (OPS) – Faculty/A&P/USPS/Graduate Students

                8.25%

                Undergraduate Students

                0.6%

              21. When can I be paid as overload in a sponsored research grant/contract?
              22. Overload payment or extra state compensation is only paid in rare circumstances. OMB Circular A-21, Section J (10)(d) sets forth the overload payment guidelines for universities and provides that:

                Charges for work performed on sponsored agreements by faculty members during the academic year will be based on the individual faculty member's regular compensation for the continuous period which, under the policy of the institution concerned, constitutes the basis of his salary. Charges for work performed on sponsored agreements during all or any portion of such period are allowable at the base salary rate. In no event will charges to sponsored agreements, irrespective of the basis of computation, exceed the proportionate share of the base salary for that period. This principle applies to all members of the faculty at an institution. Since intra-university consulting is assumed to be undertaken as a university obligation requiring no compensation in addition to full-time base salary, the principle also applies to faculty members who function as consultants or otherwise contribute to a sponsored agreement conducted by another faculty member of the same institution. However, in unusual cases  where consultation is across departmental lines or involves a separate or remote operation, and the work performed by the consultant is in addition to his regular departmental load, any charges for such work representing extra compensation above the base salary are allowable provided that such consulting arrangements are specifically provided for in the agreement or approved in writing by the sponsoring agency .

                1. The following conditions must be met to receive overload payment:
                2. The sponsor specifically approves the extra state compensation payment, in writing, or the extra state compensation payment is set forth specifically in the award document;
                3. The work for which the extra state compensation payment is sought is across departmental lines or involves a separate or remote location;
                4. The work performed is in addition to the employee's regular departmental load;
                5. The payment is in accordance with FAMU policy regarding extra state compensation payments.
                6. The work to be performed by the employee benefits the sponsored project during the project period.
              1. Email- veronique.floyd@famu.edu
              2. Subrecipient Contracts