*Explanation of Rate Base: The base is modified total direct costs (MTDC). MTDC is defined as total direct costs excluding equipment ($1,000 or more), capital expenditures, charges for patient care and tuition remission, rental costs of off-site facilities, scholarships and fellowships, as well as the portion of each subgrant and subcontract in excess of $25,000.
For contracts with State of
The off-campus rate will apply where more than 50% of the project as a whole will be conducted in facilities not owned by FAMU.
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A complete proposal package consists of an appropriately signed Proposal Review Transmittal Form, Proposal guidelines and Proposal (including narrative, budget, budget justification, PI biographical information, certifications and any other required information).
Full proposals should be submitted to the OSP at least six (6) days prior to the agency's deadline (receipt/postmark) date. If the proposal consists of several budgets, a consortium or multiple-year funding, please submit it to the OSP at least ten (10) days prior to the agency's deadline date.
You should send a notice of Intent to Submit to OSP as soon as possible, along with any applicable guidelines. An advance copy of the budget should also be sent as soon as available. An early review of the budget can prevent delays later, and problems can be identified and corrected before the full proposal is complete.
Dr. Timothy E. Moore is the authorized Institutional Representative. The cover page should present her information as shown below:
Timothy E. Moore, Ph.D., Professor & Vice President for Research
The legal name of FAMU that a PI must use when submitting a proposal is:
To register for NSF Fastlane, you should go to the Division of Research's web page, http://research.famu.edu . Scroll to the “Forms” section and select “E-Registration Request” from the drop-down menu. You will be taken to the “E-Registration” to register for NSF Fastlane.
Cost sharing is a term describing any situation where a sponsor does not fully reimburse the University for all allowable costs associated with a specific project and the University or a third party assumes such costs in some manner. Cost sharing may be in cash or in-kind, where services or goods are donated to a project rather than purchased. The value of in-kind contributions must be established at the time of proposal submission and verified and documented at the post award stage. When the contribution is in the form of personal services, the contributor must certify that the amount being provided as in-kind is comparable to the individual's regular rate of compensation. When in-kind contributions are other than personal services, the fair market value of the item must be established, consistent with 2 CFR Part 215 procedures. For assistance with determining proper valuation, contact the Office of Sponsored Programs.
2 CFR Part 215, Section 23 sets forth the cost sharing guidelines for universities and provides:
(a) All contributions, including cash and third party in-kind, shall be accepted as part of the recipient's cost sharing or matching when such contributions meet all of the following criteria.
(1) Are verifiable from the recipient's records.
(2) Are not included as contributions for any other federally-assisted project or program.
(3) Are necessary and reasonable for proper and efficient accomplishment of project or program objectives.
(4) Are allowable under the applicable cost principles.
(5) Are not paid by the Federal Government under another award, except where authorized by Federal statute to be used for cost sharing or matching.
(6) Are provided for in the approved budget when required by the Federal awarding agency.
(7) Conform to other provisions of this part, as applicable.
(b) Unrecovered indirect costs may be included as part of cost sharing or matching only with the prior approval of the Federal awarding agency. (Please note that approval must also be obtained from the Vice President for Research.)
. . .
(d) Volunteer services furnished by professional and technical personnel, consultants, and other skilled and unskilled labor may be counted as cost sharing or matching if the service is an integral and necessary part of an approved project or program. Rates for volunteer services shall be consistent with those paid for similar work in the recipient's organization. In those instances in which the required skills are not found in the recipient organization, rates shall be consistent
with those paid for similar work in the labor market in which the recipient competes for the kind of services involved. In either case, paid fringe benefits that are reasonable, allowable, and allocable may be included in the valuation.
(e) When an employer other than the recipient furnishes the services of an employee, these services shall be valued at the employee's regular rate of pay (plus an amount of fringe benefits that are reasonable, allowable, and allocable, but exclusive of overhead costs), provided these services are in the same skill for which the employee is normally paid.
(f) Donated supplies may include such items as expendable equipment, office supplies, laboratory supplies or workshop and classroom supplies. Value assessed to donated supplies included in the cost sharing or matching share shall be reasonable and shall not exceed the fair market value of the property at the time of the donation.
(5) The following requirements pertain to the recipient's supporting records for in-kind contributions from third parties.
(i) Volunteer services shall be documented and, to the extent feasible, supported by the same methods used by the recipient for its own employees.
(ii) The basis for determining the valuation for personal service, material, equipment, buildings and land shall be documented.
A cost must meet the following criteria to be eligible to be pledged as cost sharing:
The fringe benefit rates estimated for FY 13-14 are listed below:
Overload payment or extra state compensation is only paid in rare circumstances. OMB Circular A-21, Section J (10)(d) sets forth the overload payment guidelines for universities and provides that:
Charges for work performed on sponsored agreements by faculty members during the academic year will be based on the individual faculty member's regular compensation for the continuous period which, under the policy of the institution concerned, constitutes the basis of his salary. Charges for work performed on sponsored agreements during all or any portion of such period are allowable at the base salary rate. In no event will charges to sponsored agreements, irrespective of the basis of computation, exceed the proportionate share of the base salary for that period. This principle applies to all members of the faculty at an institution. Since intra-university consulting is assumed to be undertaken as a university obligation requiring no compensation in addition to full-time base salary, the principle also applies to faculty members who function as consultants or otherwise contribute to a sponsored agreement conducted by another faculty member of the same institution. However, in unusual cases where consultation is across departmental lines or involves a separate or remote operation, and the work performed by the consultant is in addition to his regular departmental load, any charges for such work representing extra compensation above the base salary are allowable provided that such consulting arrangements are specifically provided for in the agreement or approved in writing by the sponsoring agency .